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Review Text Processing and Information Production Practice in a Business

Contents EXECUTIVE SUMMARY  INTRODUCTION Section 1. Identify and Analyse current text processing practices and systems. Organisation text processing practices BUSINESS LETTER Report News Letter Brochure Memorandum Financial Statement Advertisements Commercial Documents MEETING AGENDA Proposal Letter Legal Forms COVER LETTER Quality of text processing activities. Health and Safety Section 2: Research alternatives text processing practices and systems Recommendations SECTION 3: TEXT PROCESSING GUIDE FUTURE NEEDS Training and supervision of text processing staff Health and Safety in the Workplace Security Future Proofing Organization format and styles CONCLUSION BIBLIOGRAPHY:

EXECUTIVE SUMMARY

In this report, I have analysed and reviewed current text processing needs and system used by Company/Organisation. Report gives a brief view of currents text processing needs and intension of the organisation. There are some documents that company use for daily work like – Health Safety Sign, Newsletter, Purchase Order, Memorandum, Financial Statement, Business Letter, Advertisement, Commercial document, Staff Time Sheet, Roster and  Agendas. The Current Organisation formats and accepted practise and design of page layout, font and size selection, use of proportional font and text formatting with bold and italic design, using of lines, boxes, boarders, shadings, table and columns are all analysed in the report. Organisational chart is also included which shows the structure of how organisation works. Subsequently, Report included the accepted quality of output of the documents that were used as evidence. How the organization defines quality of documents is explained. After that, According to act of Health and Safety in Employment Act 1992 ,Visual needs, Copyright Act 1994, Human Right Act 1993, Privacy Act 1993, Waste Minimisation Act 2008 and Public Record Act 2005 all are used to perform better work in organization. The report analysed system problem, should be followed as providing and maintaining safe working environment, and it should be ensured that while at work employees are not exposed to hazards arising out of the arrangements, processing or use of things, responsibility of the employer, work station design, current data entry system and office printing practise, these methods are used by organization to train their employees. The best practise are listed by reviewing and analysing business and academics journals on commercial white papers. The documents are in trend and are internationally used are listed. Recommendation is also given in the end of the report of assessment. GREAT SOUTH ROAD

 McDonald’s Papatoe toe

 

199 Papatoe toe Auckland NEW ZEALAND +64 92159867        

INTRODUCTION

In the below assignment which is made by me, I have selected McDonalds New Zealand as my organization. I have discussed the text processing practices which are adopted by the organization and later on I have compared it with the international trends of text processing system and practices. At last, I have given my own views on how the changes can be made. Many measures have been discussed such as Health and Safety measures, Security measures and proof reading, the documents which are used and required in the organization such as CV, Memorandum, agenda, Partnership deed, Proposal, CV letter and many more. Further, training for the new employees and the ways are discussed. This whole assignment shows that McDonalds is one of the largest organization and will flourish even more. FACTS OF REVIEW AND RESEARCH WORK Facts and reviews relate to the changes made selecting the Ariel and font size in an organization. The font size used earlier was small and later on it was made big so that all the instructions are visible to every person. The rule written are also clear and to the point. The changes were made in Newsletter in placing the pictures. Many other changes were done in the following documents such as brochures, memorandum and many more.   REVIEW AND RECOMMENDATION REPORT

Section 1. Identify and Analyse current text processing practices and systems.

           

 Organisation text processing practices

The organisation which I am selecting is McDonalds. https://i.ytimg.com/vi/N_yjFD_JqRg/hqdefault.jpg (BurlesOn Chamber) he first McDonald’s restaurant in New Zealand opened on Cobham Court in central Porirua on Monday 7 June 1976, however it was not officially opened until the following Saturday. The original menu featured the Big Mac (75 cents), Quarter Pounder (65c), Quarter Pounder with Cheese (75c), Filet-O-Fish (65c), cheeseburger (40c) and hamburger (30c).Zealand#cite_note-7">[7] Problems were encountered opening the restaurant due to strict import laws at the time, which limited importing of overseas products that could be produced in New Zealand. The kitchen for the Porirua restaurant was imported on the condition that it was to allow local companies to reproduce it, and it was to be sent back after 12 months. However, the kitchen had been cemented into the floor and removing parts of it while still maintaining the restaurant operation meant it was impossible. The New Zealand affiliate eventually negotiated with the Corporation to import more kitchens in exchange for a large surplus of cheese the New Zealand Dairy Board (now Fonterra) had.Zealand#cite_note-8">[8] Once the Porirua restaurant was open, there were additional problems with the supply chain, with frequent industrial unrest often shutting down suppliers without warning for weeks on end. An industrial dispute shut down the bun supplier in mid-1976, resulting in McDonald’s staff having to drive all over Wellington to find substitute buns, and then cutting the sesame seed buns for the Big Mac using two bandsaws placed side-by-side.Zealand#cite_note-9">[9] Beef patties were initially supplied from the Gear Meat Company in Petone, although supply was haphazard until a purpose-built meat forming machine was acquired in 1977. Like many other companies at the time, Gear Meat was plagued by industrial unrest and closed down without warning in 1982, leaving McDonald’s to import beef patties from Australia. The affiliate acquired Gear Meat’s patty-forming machine and moved it to Auckland to secure production.Zealand#cite_note-10">[10] By coincidence, part of Gear Meat’s former site now contains a McDonald’s restaurant. The second New Zealand restaurant opened in the old Auckland Savings Bank Building on Queen Street, Auckland in July 1977. Restaurants in New Lynn and Lower Hutt opened in 1978, being the first restaurants with drive-throughs. By the end of the decade, restaurants had also opened in Takapuna, Henderson, and Courtenay Place (central Wellington).Zealand#cite_note-11">[11] Organisation text processing practices activities   Achievements of the company Hong Kong Management Association Quality Award – Gold Award 2012 Yahoo! Emotive brand awards The 19th Joint Speed day of Hong Kong Red Cross Schools There are a large number of documents, which each shares of the organization employments to their Everyday office fill in. A few of the documents which would be utilized by the organizations will would their office fill in would Business letter, Report, news Letter, Brochure, Memorandum, purpose order, Financial Statement, Fax, Advertisement, business documents, minutes and agenda, Proposals, Budgets, Legal Forms and CV Cover Letter. (McDonalds)

BUSINESS LETTER

A business letter will be a letter from one organization should different company, alternately the middle of associations and their customers, customers and different outside gatherings. Those style of the letter relies on the circumstance to it may be utilized case in point to an immediate information, with request supply starting with supplier and so forth. Format Business letter Address —– Address —— Date (Month/day/Year) Mr/Mrs/Ms/Full name of rec Title /position of the person in company Company name Address —- Address—– Title of subject Paragraph———————————————————————————————————————————————————————————————– ——————————————————————————————————- Paragraph—————————————————————————————- —————————————————————————————————— —————————————————————————————————— Closing /yours faithfully/sincerely Signature Your name Your title Enclosures

Report

Benefits of the business report card will be sort of assignments to which we investigate a circumstance and apply benefits of the business hypotheses to process a go from claiming suggestions for change.

REPORT                                             ABC COMPANY
TEXT

News Letter

Newsletter is a consistently disseminated production that is by and large around particular case primary subject sentence for investment to its subscribers. Newspapers and leaflets are sorts from claiming newsletters.  (Pinterest)

Brochure

Brochure will be a print production used to highlight an organization’s benefits, items and benefits to customers. A pamphlet commonly need one, two or three folds and may be dissimilar starting with a flier, direct mail letter or catalogue. For example:  (Deepika designs)

Memorandum

The memorandum of association of company, often essentially called the memorandum (and afterward often capitalized concerning illustration an abbreviation to the official name, which may be a legitimate thing and generally incorporates other words) is a standout amongst those the vast majority essential documents and must be drafted with consideration.

Memorandum To: From: CC: Date: Subject:

 

Purchase Order

A Purchase Order (PO) may be a business report and to begin with official the table issued toward a purchaser with a seller, demonstrating types, quantities, and consented costs to items alternately benefits.

                         Purchase order Sold to ABC Company                                                     PO no:   Address of Company                                                         PO Date:
Item No Quantity Unit Product Id
1

Financial Statement

A financial statement (or financial report) will be a formal record of the fiscal exercises and position of a business, person, alternately different substance. Applicable monetary majority of the data will be exhibited in an organized way and on a structure straightforward.

  Month YTD (Months)   Sales                                                                           xxxx        xxxxx                               EXPENSES:
   

  • PURCHASES                                                  XXXX        XXXXX
  • WAGES                                                           XXXX        XXXXX
  • RENT                                                               XXXX        XXXXX
  • INSURANCES                                                 XXXX        XXXXX
  • UTILITIES                                                        XXXX        XXXXX

      TOTAL EXPENSES                                       ———        ———-              NET PROFIT (NET INCOME )                       —————————

             

Fax

An accurate duplicate of an archive aggravated by electronic examining and transmitted as information by telecommunications links. FAX TRANSMISSION      

DATE
TO FROM
NOTES

Advertisements

Will be a manifestation for showcasing correspondence used to Push or offer something, generally a Business ads try to produce expanded utilization for their results alternately administrations through “branding,”. http://www.adsml.org/wp-content/uploads/AdvLifecycle.PNG(ADSML)                      

Commercial Documents

Utilized within outside exchange. It will be utilized similarly as a traditions revelation given by those individual alternately organization that is trading a thing crosswise over universal outskirts. COMMERCIAL DOCUMENTS

COMMERCIAL INVOICE
INSPECTION CERTIFICATE
INSURANCE CERTIFICATE
AWB
CERTIFICATE OF ORIGIN
BILL OF EXCHANGE
SHIPMENT ADVICE
PACKING LIST

Minutes Minutes of Meetings: Otherwise called minutes or, informally, protocols, are those moment composed record of a gathering or listening to. They regularly describe those occasions of the meeting and might incorporate a rundown from claiming attendees, an explanation of the issues viewed as by those participants, and related reactions alternately choices for those issues. Agenda Agenda: Will be a rundown for gathering exercises in the request clinched alongside which they need aid to a chance to be taken up, start for the call to request and completion for suspension. It as a rule incorporates particular case alternately all the more particular things for benefits of the business on be acted upon. It may, yet is not required to, incorporate particular times for you quit offering on that one or additional exercises. An organization security might additionally be called a docket, schedule, alternately logbook. It might additionally hold a posting about a request of business.

 MEETING AGENDA

TEAM NAME                 ————————————————————- MEETING AND DATE/TIME ————————-/———————————– LOCATION                    ————————————————————- GROUP MEMBERS        ————————————————————– CONTENT                                                                                            START TIME 1 CLARIFY PURPOSE AND OBJECTIVE                                          ——————- 2 TIME KEEPER                                                                                 ——————– 3 REVIEW PRIOR ACTION LIST                                                       ——————– 4 REVIEW AGENDA                                                                           ——————- 5 WORK THROUGH THE AGENDA ITEMS (S)

  • ————————————
  • ————————————
  • ————————————
  • ————————————

6 REVIEW KEY ACTIVITIES AND DECISIONS 7 PLAN NEXT MEETING AGENDA 8 EVALUATE THE MEETING 9 ADJOURN

Proposal Letter

Proposal lettersWill be a composed the table from a vender will a prospective purchaser. Business proposals need aid regularly a way venture in the perplexing deals process—i.e., at whatever point a purchaser acknowledges more than value clinched alongside a buy.

PROPOSAL LETTER DATE_____________ SENDER NAME ADDRESS RECIPIENTS NAME DESIGNATION ADDRESS Dear Sir or Madam:
LOOKING FORWARD TO GET YOUR RESPONSE BEST REGARDS SENDERS NAME

Budget

Budgets: A evaluate of costs, revenues, and assets again a specified period, reflecting and perusing for future fiscal states and objectives.

BUSINESS BUDGET  

NO BUDGET DESCRIPTION BUDGET AMOUNT ALLOCATED AMOUNT
ALLOCATION DESCRIPTION BUDGET AMOUNT ACTUAL EXPENDITURE SPEND LOCATION REMAIN AMOUNT
BUDGET NOTE      
PREPARED BY AUTHORISED BY

                         

Legal Forms

When we begin a business, we must choose with respect to a lawful structure to it. Typically, you’ll decide a sole proprietorship, a partnership, a restricted risk shares of the organization (LLC), alternately a Corporation.

General Partnership Agreement ……………………………………………………………., residing at………………………………………………………. (Name of the partner)                                                              (Address) …………………………………………………………………, and……………………………………………………………….. (Name of partner) ………………………………………………………………, residing at ……………………………………………………….. (Address) ………………………………………………………………………….., hereinafter referred to as the “Partners” agree as follows:

  1. Type of Business

The partners voluntarily associate themselves together as general partners for the purpose of conducting the general business of ……………………………………………………………., and any other type of (Type of business) Business that may from time to time be agreed upon by the Partners.

  1. Name of Partnership.

The name of the partnership shall be …………………………………………………………………………………………… (Name) ……………………………….. This name will be registered in the office of the Secretary of the state as the fictitious name of the Partnership.

  1. Term of Partnership

The Partnership shall commence on ………………………………………………………………………………………….. (“the execution of this Agreement” or specify date) And shall continue until…………………………………………………………………………………………………………or

                                             (“Specify date or dissolved by mutual agreement of the parties”) Terminated as provided in this agreement.

  1. Place of Business

The principal place of business of the Partnership shall be at …………………………………………………….. (Address) …………………………………………… ,………………………………………………, ………………………………………………. (City)                                                   (Country)                                        (State) And any other place or places that may be mutually agreed on by the parties to this Agreement.

                                          CV Curriculum vitae PERSONAL DETAIL Name              ……………………………………………………………………………………………………………………………… Address           ……………………………………………………………………………………………………………………………… Telephone Number…………………………………………………………………………………………………………………… Date Of Birth………………………………………………………………………………………………………………………………… Nationality………………………………………………………………………………………………………………………………… Marital Status…………………………………………………………………………………………………………………………… Health Conditions…………………………………………………………………………………………………………………… Education……………………………………………………………………………………………………………………………….. Qualifications………………………………………………………………………………………………………………………… Achievement…………………………………………………………………………………………………………………………. About you………………………………………………………………………………………………………………………………. Experience……………………………………………………………………………………………………………………………… References …………………………………….. …………………………………….. …………………………………… …………………………………….

COVER LETTER

 NAME RANK APPLYING ——————————————————————— NAME OF MANAGER OF THE COMPANY WHERE YOU ARE APPLYING ADDRESS OF THE COMPANY DATE   Dear Sir or Madam:   TEXT                                 YOURS SINCERELY NAME ADDRESS      

 Analyse how the organisations allocation

 McDonalds may be those worlds the vast majority mainstream and effective quick nourishment chain which serves practically 58 million people consistently. For extensions spread throughout those world, this quick sustenance chain meets expectations on the foundation of the precise effective staff base, senior organization and unit and support staff. Every man starting with the highest point of the base of the progression structure In McDonalds meets expectations diligent What’s more is significant with its working. Should see all the progressive structure of this quick sustenance chain, you could experience those accompanying provided for data. TOP LEVEL EXECUTIVES In each other huge business association in the world, McDonalds as well need a few Main level alternately C-level executives who need aid answerable for choice making, goal setting, finances, operations and guaranteeing smooth birch working. Those taking after need aid those main level particular occupation positions during McDonalds:

  • CEO
  • Chairman of Board
  • Directors
  • CFO
  • Chief Restaurant officer
  • Senior marketing manager
  • Senior sales manager

FINANCE DEPARTMENT Those money Branch for McDonalds will be the Branch which handles those finance, accounting and cash matters of the benefits of the business. It may be answerable for guaranteeing best possible stream for money, good investment and correct taking care of the trusts. Every nation and zone need a differentiate set of account and bookkeeping chiefs on handle the accounts from claiming that division.

  • Finance manager
  • Accounts manager
  • Finance country head
  • Finance city/ state head

MARKETING DEPARTMENT The marketing department takes consideration of the showcasing and promoting needs and matters. It ensures that those business gets those right presentation and supports its mark picture viably. Every nation alternately zone need a differentiate advertising section on handle those publicizing and showcasing for that range.

  • Marketing country head
  • Marketing city/ state head
  • Marketing manager
  • Marketing Executives

SALES DEAPRTMENT The sales department is situated to guarantee that know deals related obligations and errands are appropriately took care of Also run viably. Each particular nation need a separate deals leader and other offers workers will guarantee the smooth birch running of the offers department of that particular nation.

  • Sales country head
  • Sales city head
  • Sales executives
  • Sales men

RESTAURANT LEVEL EXECUTIVES Also the owners, executives and different boss executives, each limb from claiming McDonalds in the universe is run by a centre less group the parts of which are known as restaurant level executives. The taking after are those fundamental executives working in this level to those smooth birch oversaw economy about every extension.

  • General Manager
  • Restaurant Manager
  • 1st assistant manager
  • 2nd assistant manager
  • Shift running manager
  • Floor manager
  • Staff training crew
  • Crew members
  • Support staff
  • Cleaners
  • Servers
  • Cooks
  • Bakers

Other people are Administrators and Community Development Mangers which play a very vital role in the organisation.

Quality of text processing activities.

McDonald’s authoritative society backs those company’s business positioning objectives. As the greatest player in the worldwide quick nourishment restaurant market, McDonald’s employments its authoritative society with Lure clients and qualified workers. A firm’s authoritative society characterizes those traditions, propensities and values that impact workers’ practices. To guarantee benefits of the business effectiveness over generation and service, McDonald’s authoritative society urges taking in. For a way, the proceeding advancement of the association reflects the firm’s viability clinched alongside applying its corporate society should accomplish those fancied levels from claiming mankind’s asset abilities. This condition highlights those noteworthiness of authoritative society concerning illustration a triumph calculate in McDonald’s universal benefits of the business. Features: McDonald’s authoritative society emphasizes human asset advancement and effectiveness. It helps business development and accomplishment in the global quick nourishment restaurant business sector. This authoritative society need the accompanying characteristics, orchestrated as stated by McDonald’s prioritization:

  • People-centricity.
  • Unique Taking in.
  • Authoritative Taking in.
  • Differences and consideration.

             

 Health and Safety

On help their duty with giving a sheltered and solid attempting environment, and satisfy their responsibilities:

  • They wrist binding’s dangers with wellbeing and wellbeing and prevent mishaps.
  •  They consent for the theory.
  • They set focuses and goals, and strive with continually enhance.
  •  They counsel and speak around security.
  •  They furnish transparent, easy- with explore framework.

Here are the Health and safety requirements adopted by McDonalds:

  1. Wet floor sign- This sign is displayed at that time when the floor is wet. This sign prevents the people from slipping on the wet floor.

 (Amazon)

  1. No smoking sign:To prohibit the people from smoking, this sign is used.

   (My Door Sign) Emergency Exit:This sign is used at the time if any area catches fire.  (First Aid and Safety) Correct posture to use computer in office Image result for images on correct posture to use computer in office pics (Sage Wood wellness)   Proof reading McDonalds proofreading and copy- altering group need aid accessible 24/7 to provide the association for fast, affordable, prominent altering administrations. Separate starting with those academic offering, they need a master cooperation produced dependent upon of experts for a foundation done copywriting What’s more copyediting for the association. In at whatever content alternately whatever material will be submitted with them, they will relegate will an editorial manager with the abilities to guarantee that the writing is exact and error- free. In McDonalds, proof reading is done by Top level executives. They look into the work of proof reading and they are responsible for all the wrong mistakes that occur. So, they do this work very seriously and with keen interest.   Question Vll. Analyse different system and production problems, such as health and safety in the office environment (current), responsibilities of employer, work station design , current data entry system, sustainable printing practices in place (current), office printing practices and any other system and production problems that your organization might have. CURRENT HEALTH AND SAFETY Danger management: – Equipment, premises and offices are checked around consistently about operation for peril will parts and disappointments and outrage on his/her staff of the organisation. Dangers of the security of the parts are eliminated, separated or minimised. • Electrical sockets. • Warming appliances. • Those state and placement about supplies. First Aid Kit: – First Aid Kit will be set on the secure spot. This may be out from those kids methodology and effortlessly approachable of the parts and staff of McDonalds. Safe Assembly Point: – Gathering purpose of McDonalds may be sheltered and secure. This is those side of the point the place everybody assembles on a crisis. Emergencies: – There are a composed crisis want and supplies to guarantee those forethought and wellbeing from claiming know youngsters and grown-ups towards McDonalds. The arrangement must incorporate clearing methods to the company’s premises that apply for an assortment from claiming crisis particular circumstances. A composed crisis arrangement that includes:-. • A clearing methodology for those premises. • Points of the parts and responsibilities that will apply throughout a crisis circumstance. • A correspondence want for groups and help administrations. RESPONSIBILITIES OF THE EMPLOYER. 1. Boss will be answerable for wellbeing and safety management. 2. Boss keeps those record of a staff, the point when he begins or stops working to the organization. 3. Manager will be answerable for making different deductions starting with those instalmentshe aggravate will her staff and paying these deductions will legislature. 4. Manager provides for pay slips consistently. WORK STATION DESIGN. The furniture of McDonalds will be utilized instead of sharp and straight edges. Territory of the company is very enormous and great ventilated. Chairs would pivoting and agreeable for utilizing desktops and laptops for those day. CURRENT DATA ENTRY SYSTEM.   Those transform about entering information under an electronic database alternately spreadsheet may be known as data entry system. Data Entry will be performed by Administrator in McDonalds with the help of MS Office and SQL (Structure Query Language). This may be a not difficult dialect to figure out and not difficult look after the record for quite a while. Utilizing SQL he keeps those record of the disappointments and outrage on his/her staff and the part of McDonalds. SUSTAINABLE PRINTING PRACTICES. There need aid five printers are put in McDonalds. You quit offering on that one printer will be for office utilize just same time the opposite you quit offering on that one will be for staff. Second printer is set in the focal point of the group corridor which will be effortlessly approachable by everybody. VIII. Find out the methods that your organization have in terms of identifying training needs     for text processing employees. Administrators’ takes after the guidelines of the Community Development Manager faculty should behaviour those study done McDonalds viewing quick preparing consistently. If they discover those require on provide for preparation to new staff and the existing staff after that they utilize distinctive routines should prepare the disappointments and outrage on his/her staff. Those haul preparing alludes all the order for mechanizing those creation alternately control of content. Content typically alludes on every last one of alphanumeric characters specified on the console of the representative performing the automation. There would distinctive sorts from claiming strategies are used to gatherings give preparing. 1. Web preparation. 2. Internet courses. 3. Composed educational. 4. Procure a prepared individual to train new disappointments and outrage on his/her staff.

Section 2: Research alternatives text processing practices and systems

Current practises in text processing and future needs

  1.  Time sheet – In McDonalds for employee’s time sheet may be used to sign in and sign out. Universal patterns are evolving numerous organizations now a days would be utilizing swipe cards and modernize framework to keep the record of employee’s working time. Time sheets would be tough to maintain and it includes a lot of paper work. When employees enter the organisation, they have to sign the attendance register and they have to keep their eyes in front of the machine which recognises the employee and the timing is noted there only. The same process is carried on when the employee leaves the organisation the same day. It has reduced a lot of burden. The employees even sign the attendance register which is required to see their leaves in a particular month.
  2. Website – The website of McDonalds is another way to order the products. All the eatables and different products which are available in the organisation are displayed there also and the customer can order the product online also. The option of Home Delivery is there and the ordered food reaches the destination of the customer in a very less time. The payment options on the website can be through debit card, credit card or cash on delivery also. The customer can pay according to their convenience.
  3. Advertisements – McDonald’s has for decades maintained a broad advertising campaign. In addition to the ordinary networking media (television, radio, and newspaper), the organization makes critical utilization of billboards and signage, sponsors supporting events starting from the Little League to the FIFA World Cup. McDonald’s makes coolers of orange drink for its logo accessible to nearby occasions from claiming various sorts. Nonetheless, TV has constantly played an important role in the organization’s advertising method.

Till date, McDonald’s has utilized 23 distinctive slogans in United States advertising, and in addition a couple different slogans for select nations and regions.

  1. Newsletters – the Newsletter for McDonalds is very simple and not at all complex. It exactly holds the majority of the data as stated by the new international trends the pamphlet should be bright and colourful and it should contain small pictures to make it more magnetic. All these conditions are satisfied by McDonalds.

(Britannica) Talking about the international trends and practises with comparison to my organization’s documents.             Business letter

  • Proper letter heading
  • Name and Address of the Addressee
  • Using a Business Letter Template
  • Salutation

Report

  • It should be precise and exact
  • The facts should be accurate
  • Proper Selection and Processing of documents
  • It is compulsory to create table of contents
  • It should be free from errors and there should be grammatical accuracy

News Letter

  • Drawing of attention towards ads and other special features
  • Images to be used but they should be kept simple
  • For signing the newsletter it should offer some sort of incentives

Brochure

  • Know the place of your Brochure in the buying process
  • You should be aware of your audience
  • Using of the bullets to focus on the key features of your product and service

Memorandum

  • The format should be written from the most important to the least important
  • Using of organizational markers is must as memos become easily crowded with the text
  • Using of an informal still professional tone in your memo in order to make it more attractive and personable.

Purchase Order

  • A document which is commercial in nature and is sent from buyer to the seller. It includes types, agreed price and quantity of a product. It is in our hands that how clear we can make it. It should be more specific and detailed to make the purchase order more effective.
  • The writing used in the purchase order should be clear and should be easily read by all.
  • It should be prepared in such a way that the person reading it should not get bored. The information regarding discounts and special orders should be clearly mentioned.

Financial Report

  • Analyse the design of your financial statements in the recent past before presenting it in the meetings.
  • Opening and closing of financial statements must be highlighted.
  • Survey your footnotes to wording that alludes to a timeframe older than past two years.
  • Audit your current revelation to figure out whether it faultlessly reflects what your organization currently does.

Fax

  • Verify that each and every data is clearly movable on the page, Scan Documents effectively.
  • Incorporate a Cover page in any case from claiming its content, each fax transmission ought to incorporate a cover page; it lends a feeling of professionalism same time clearly exhibiting the intended recipient.
  • Discover suitable file support if you use fax software, verify it helps you sort the type of files you will be faxing.

Commercial invoice

  • Furnish complete data for the buyer and seller, and for any middle people.
  • Finish every shipment and import details unmistakably.
  • Fill out the unit value and total value of your shipment.
  • Must mention the right shipment deliver address and sign the document.

Budget

  • The estimates for future changes should be correct and precise.
  • The goals of the organization must be clearly and properly defined
  • For correct recording of actual operations sound accounting procedures must be allowed
  • The level of details should be minimised in the budget.
  • Proper coordination is required in preparing budget plans to vanish bottlenecks.

Time Table Sheet

  • Must have 7 days in a sheet.
  • Columns if a chance be there for night shift of the workers who do it.
  • Ought to have a shift rotating pattern in the documents.
  • Set a proper wage budget and working backwards.
  • It must contain proper timings of each and every staff.

  Curriculum Vitae

  • Clarity, spelling, grammar and not difficult to read.
  • Must contain correct information and should express each and every detail of the person
  • The CV should be presented in a single page only.
  • Be flawless and accurate.
  • Focus on your abilities and positive points.

Yes, my report is following all the conventions and rules prescribed by McDonalds and it is according to the intended purpose, style and requirements. (Small Business)

Recommendations

As per my information and research on the text processing system and documents of my business I got a few perspective which must be changed or altered, I propose that each of the documents which I have presented above are newsletter, CV, memorandum, financial statement, commercial invoice, purchase order needs to be altered in order to match the requirements of international text processing practices and I have also talked about the changes and international trends which should be used in my business documents. And what I surmise is that all these progressions in the text processing of my organization will maintain the quality of text and documents. And it will provide assistance to the organization.                                                     SECTION 3: TEXT PROCESSING GUIDE FUTURE NEEDS Table of Contents

  • Guidelines for text processing practices………………………………………………….
  • Guidelines for quality text processing…………………………………………………..
  • Conclusion…………………………………………………………………..

A)-Guidelines should be implemented for the text processing practices in my organization.

Training and supervision of text processing staff

In my organization, proper training is provided to the employees before they are recruited for the job. A separate department is there to train the staff and a specialist is there to train them who provides both on- the job and off- the job training. Guidelines which should be provided to the text processing staff are: • Utilization of international trends in the text processing as discussed above in Section 2. • There ought to be a professional trainer about of text processing in the organization. • New versions of text processing should be updated in the organization. • Staff should be checked after each task they are given to complete. • The feedback should be provided of their text processing work.

Health and Safety in the Workplace

McDonald’s Ajax is committed in giving work to each representative with a safe and healthy working environment. They think that no employment may be so important that they can’t make the time to perform the work securely. Constantly on for them, in any case from claiming position, are needed to take a proactive methodology to looking after a safe and healthy environment. Accordingly, they are committed in giving the important data and training to accomplish this objective. They are also dedicated in reviewing the wellbeing and security policies yearly. It will be the obligation of each representative to promptly report to the administration group constantly on perilous or unsafe situations, including wounds. They also have a health and safety committee to aid them as part of their health and safety policy. Each representative will be answerable for upholding their health and safety measures. They perceive that a compelling health and safety strategy obliges more than an arrangement proclamation. Accordingly, it is the duty of every person to ensure that their organization is safe and free. Recall that the vast majority significant and only a powerful health and security system is customers.

Security

McDonald’s rule #1 all representatives are required to come to work suitable for work, prepared to satisfy the greater part obligations and responsibilities. McDonald’s rule #2 you can’t work in a station unsupervised unless you have been properly trained at the station by the trainer and have passed various tests also. McDonald’s rule#3 place far restaurant instruments and supplies as soon as you are done with them. McDonald’s rule #4 never play around alternately assume useful jokes. McDonald’s rule #5 every last bit personage safety supplies will be worn when required. McDonald’s rule #6 whether you perceive a security peril report it to the administrator.

Future Proofing

As discussed about proof reading in section 2 it’s an absolute necessity for each organization. Proof reading means rechecking of the documents and the rules of proof reading in my organization are. • There must be a professional proof reader in the association. • Updated proof reader applications ought to be there in the association. • Must concentrate on correcting diverse sorts of errors each time.

Organization format and styles

As I have talked about over my organisational formats and style in Section 1. Also after comparing it with the international trends of proof reading I got minimal transforms in the formats and plan for my organisation’s document. Here I am demonstrating those changes in a chart-

Types of documents Style, fonts, size, color, font style bullets, numbering, footer and header, referencing Do you use Standard templates Format do you use column, table, boxes border shading Layout page orientation, margin.
Business letter Style (block style, semi block style). Font style and size (Calibri, Arial 12,16)color(black and attractive)footer and header(for document name, page information ) Yes Yes Yes
Report Style(block style)font size and style( Calibri, Arial12,14)color (black) Yes Yes Yes
News letter Style ( block style) font size(12, 14) color(black and attractive colours) footer and header( for document  name and page information) Yes Yes Yes
Brochure Style ( block  style), font size(12, 14) color(black), watermark and colorful Yes Yes Yes
Memorandum Style( block style) font size and style( 12, Calibri) in column and row manner Yes Yes Yes
Purchase order Style( block style) font size (12 , 14) footer and header( document name and information), black in colour with blocks No No No
Financial statement Style (block style) font size (12, 14) color (black), particular and proper format of financial document. In a format manner Yes Yes Yes
Fax Style( block style) font(12) color ( black) font style ( Calibri) Yes Yes Yes
Advertisement Style ( block style)font style and size( Arial, 12,16/18) color( black, attractive colors) Yes Yes Yes
Budget Style( block style) font style and size ( 12 , Arial) color( black) Yes Yes Yes
Legal Forms Style (block style) font size and style(Arial, 12) color ( black), bold headings Yes Yes Yes
Cover Letter Style ( block style), Arial, 12,16 , with bold headings, avoid column and rows Yes Yes Yes

There are few changes in the chart and documents which I have discussed in it. B) – Guidelines for promoting quality of text processing practices in accordance with international trends.

  1. Business Letter

In Section 1 I talked about the documents which my organization uses for text processing and in Section 2 I examined the transforms which ought to be made in the documents in accordance to international trends so I found a portion of the rules for text processing in my organisation’s documents and they are according to the new format and changes.

Image result for mcdonalds logo 199, Great South Road, Papatoe toe Business plans

  • …………………………………………………………………………..
  • …………………………………………………………………………..
  • …………………………………………………………………………..
  • …………………………………………………………………………..

Mission

  • ……………………………………………………………………..
  • ……………………………………………………………………..
  • ……………………………………………………………………..
  • ……………………………………………………………………..

Achievements

  • ……………………………………………………………….
  • ………………………………………………………………
  • ………………………………………………………………
  • ……………………………………………………………..

Manager’s Feedback or message …………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………… Karampreet Singh (sign)

Here the new business letter of the organization with some international trends in text processing a percentage progressions are like plans, mission, achievements are demonstrated in points insightful which makes simple for clients to read. This business presentation document will be straightforward and straightforward contrast with old benefits of the business presentation document. 2. Report

Image result for mcdonalds logo 199, Great South Road, Papatoe toe Weekly sales report (Date From – To)

Sales Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Soft Drinks
Food Sales
Ice Creams
Softies
Liquor
Wine
Gift Cards
Sales Tax

Karampreet Singh (Sign)

Here in this new sales report card I have done a minimal change which will be in start which makes it gander magnetic and here in the heading from claiming weekly deals report card I bring also notice the date from claiming start and end for week. 3. News Letter

Image result for mcdonalds logo 199, Great South Road, Papatoe toe Image result for mcdonalds products

This organization offers 24/7 facility to the customers and was started with a view to provide the best food. However, we request that you call the restaurant to ensure what you are looking for is available.  W ensures the best quality products at very reasonable prices.

WE SERVE THE BEST TO OUR CUSTOMERS WITH GREAT  TASTE. WEEKEND OFFER 15% DISCOUNT ON EACH $150 ABOVE ORDER CAN BOOK OUR HALLS FOR FAMILY PARTIES LIKE( BIRTHDAYS,ANIVERSIRIES ) WE DO CATERING FOR ALL THE FUNCTIONS.   Image result for mcdonalds products

The newsletter has a little change in the pictures only. One picture is used on the top and it is defined below it. In the second one, definition is given first and the picture is used at the end.   4. Memorandum Image result for mcdonalds logo 199, Great South Road, Papatoe toe Memorandum

To………………………………………………. From………………………………………….. Date…………………………………………..

Questions

  • ……………………………………………………….
  • ………………………………………………………

Feedback/ Review

  • …………………………………………………….
  • ……………………………………………………

Message for concern Authority ………………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………………… The style has changed in the above memorandum. Rest all things are same and are in points which will make it easy to understand. 5. Purchase Order

Image result for mcdonalds logo 199, Great South Road, Papatoe toe

Receipt number……………………………….
Customer name…………………………………. Purchase date……………………………………

Purchase receipt

Amount
 
 
 
 
 
Item Purchase
 
 
 
 
 

    Total                                                                 Including VAT                                                          …………………………  

The boxes used are less in this purchase order and the style used is very good and according to the new trends. This makes it unique from the previous purchase order.        

CONCLUSION

In a nutshell, McDonalds is one of the largest fast food serving restaurant which has attracted a large number of customers. Some changes which have been discussed above if made can help in increasing the sales of the organization. The trends adopted by the organization should be changes and matched with the international trends and if this happens then that time is not far when McDonalds will be the best food serving restaurant in the world.

BIBLIOGRAPHY:

ADSML. (n.d.). Retrieved from ADSML: http://www.adsml.org/ecommerce-specifications/scope/ Amazon. (n.d.). Retrieved from Amazon: https://www.amazon.co.uk/Wet-Floor-Sign-Caution-Safety/dp/B003VZ3C6A Britannica. (n.d.). Retrieved from Britannica: https://www.britannica.com/topic/information-processing BurlesOn Chamber. (n.d.). Retrieved from BurlesOn Chamber: http://burlesonchamber.com/directory/listing/mcdonalds Deepika designs. (n.d.). Retrieved from Deepiika Designs: http://deepikadesigns123.blogspot.co.nz/2010/09/brochures.html First Aid and Safety. (n.d.). Retrieved from http://www.firstaidandsafetyonline.com/accuform/emergency-exit-only-dura-fiberglass-18-x-24.html Mc Donalds. (n.d.). Retrieved from McDonalds: https://mcdonalds.co.nz/ McDonalds. (n.d.). Retrieved from Mcd: http://www.mcdonalds.com.hk/en/about-us/our-achievements.html My Door Sign. (n.d.). Retrieved from http://www.mydoorsign.com/no-smoking-signs Pinterest. (n.d.). Retrieved from Pinterest: https://nz.pinterest.com/mcdonalda/mrs-mcdonald-s-free-stuff/ Sage Wood wellness. (n.d.). Retrieved from http://www.sagewoodwellness.com/why-sitting-is-bad-for-your-health-tips-for-posture-and-ergonomics/ Small Business. (n.d.). Retrieved from Small Business: http://smallbusiness.chron.com/different-types-business-documents-22045.html



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